We all know the drill: you accept a trade-in vehicle and want to turn it around to sell, but now you’re waiting on lien payoffs, title release and all the extra requirements that accompany the entire trade-in process. This could take weeks or, at times, even months.

With immediate payoff quotes and nationwide lien payoffs, Accelerated Title™ turns back an expensive, long trade-in process to just 4-6 days, saving time, money and headaches for your staff.

To learn more about how Accelerated Title™ redefines how dealerships manage trade-in and title release and what it can bring to your dealership, reach out to your Account Executive, visit our website or schedule a demo using the link below.

Batch work must be sent into the Partnering Unit within 10 business days from the processing date by traceable mail. This is important because it allows you to easily look up which batch dates were sent in a package — you may be asked to provide your tracking number for batch work that has been mailed to the state.

Incomplete batch work is not acceptable. It is very important to be sure you have everything you need before processing. Never withhold paperwork from a batch, pending receipt of a missing item, for example. 

‍

Batch Number

If you’re unsure about how to create a batch number, look at the tear strip. The batch number is printed on the tear strip.

Yellow Batch Card

The yellow batch card must have a contact name and phone number. Unfortunately, the Partnering Unit will suspend processing privileges if phone calls are not returned within 24 hours.

Avoid delays and rejections by double-checking key details before processing each transaction. From verifying VINs to confirming plate transfers, these quick checks help ensure every transaction is clean and complete.

• Review motor vehicle documents and proofs prior to processing transactions — this is mandatory
• Review data entered in the New York title and reg application prior to processing transactions — it is also mandatory
• After scanning an insurance card, check the VIN against the VIN on the MV-82 and ownership document
• Owner Corrections for Lease deals happen when title staff does not enter the Leasing Company on the Owner tab. Check the titled owner by reviewing the e-50 Transaction receipt
• Avoid plate errors by confirming whether the customer is transferring plates, or if new plates are being issued. Check the paperwork before processing
• When transferring plates, confirm that the plates belong to your customer

‍

Try this sample scenario

A customer purchased a pre-owned 2013 Nissan Altima from your dealership. The ownership document is a NYS Title with a 1st position lien with ABC Bank. The lien has been satisfied. You review the documents for completeness and accuracy. You process an Original Transaction and on the Lien tab, you select 1 for the position of the lien being released. You reviewed all the tabs in the NY OLRS application for accuracy and are ready to process. You click the Process button and receive the following error message: Lien Release / File Lien Incompatible. What does the error message mean? Consider these choices:

1. The lien position on the NYS Title is incorrect.
2. The lien was electronically released by the lienholder.
3. Always leave the Position of Lien is being Released blank.

To check your answer, review the next section.

Here’s how to correct the error above:

1. Return to the Lien tab
2. On the bottom of the Lien tab, return the field to blank using the down arrow

3. Click Process

For the above sample scenario, if you selected “C - leave the Position of Lien is being Released blank” as the answer, you’re correct!